Hurst Castle Sailing Club General Committee – From March 2018

Commodore –Jean Woods email: commodore@hcsc.org.uk

 

Role

  • Chairing General Committee.

  • Management of club business, finances and programmes.

  • Approval of sub-committee budgets.

  • Co-ordination of Flag Officers and other team leaders.

  • Monitoring Development Plan implementation and updates.

  • Ensuring Club Website is maintained.

  • Ensuring official returns are made to RYA.

  • Project managing grant applications.

  • Maintaining contact with local sailing clubs and sailing organisations.

  • Ensuring member complaints and comments are dealt with promptly.

Vice Commodore and Club Welfare Officer – Vacant 

 email: 

Role

  • Deputising for Commodore in his absence.

  • Leading and project managing specific tasks.

  • Co-ordinating activities and actions for club activities and events.

  • Ensuring the clubs Health & Safety policy and Safeguarding Policy are current,
    relevant and applied.

  • Examining and processing reports on Health & Safety incidents or Safeguarding incidents.

  • Acting as Club Welfare Officer and Club Health & Safety Officer.

  • Canvasing and collating members’ views on club activities, events and policies.

Hon. Secretary – Ralph Long email: secretary@hcsc.org.uk

Role

  • Setting dates and agenda’s for General Committee meetings in consultation with commodore.

  • Taking and circulating minutes and recording decisions.

  • Sourcing information from Membership Secretary and Treasurer and Flag Officers in advance
    of meetings.

  • Facilitating communication between committee members and membership at large.

  • Processing club email, postal and telephone correspondence.

  • Liaising with RYA.

  • Maintaining club leaflet stocks and membership application forms in the clubhouse.

  • Issuing notices of Annual General and Special meetings.

  • Taking and circulating minutes and dealing with correspondence in connection with the meetings.

  • Archiving club records on an annual basis.

Rear Commodore Sailing – Mike Hamilton email: sailing@hcsc.org.uk

 

Role

  • Lead the Sailing Committee in drawing up a Sailing Programme for the year.

  • Allocate tasks in preparation for each sailing event.

  • Arrange dates for Sailing Committee meetings and the taking of minutes.

  • Manage maintenance of Club Fleet and Support Boats.

  • Set up training for Support Boat crews.

  • Manage Sailing Committee budget allocated by the General Committee.

  • Report to General Committee on sailing and related issues.

  • Provide input concerning on-the water safety to Club Health and Safety Policy and
    Risk Assessments.

Rear Commodore Finance – Paul Garton Tel: 07919 447523 email: finance@hcsc.org.uk

 

Role

  • To convene and chair meetings of the Finance Committee as required and to minute
    decisions made.

  • To ensure correct maintenance of club accounts by Hon Treasurer.

  • To oversee club expenditure and ensure funds are held securely.

  • To report to General Committee on Club revenue, expenditure and income.

  • To recommend the provision of funds for capital expenditure.

  • To prepare end of year accounts.

  • To arrange for these accounts to be audited by an external auditor and copies of the
    audited accounts to be sent to members in advance of the Clubs AGM.

  • To present the accounts at the Clubs AGM.

  • To ensure that liaison with HMRC regarding Gift Aid relief is undertaken as appropriate and that the necessary returns are submitted on time.

Rear Commodore Social – Vacant email: social@hcsc.org.uk

 

Role

  • Lead Social Committee in preparation of annual social events

  • Report to General Committee on social programme and events.

  • Allocate tasks for each event to social committee members.

  • Book service providers e.g. caterers as required.

  • Oversee event preparation and delivery.

  • Manage Social Committee budget as allocated by the GeneralCommittee.

  • Manage ticket sales for events and collate and account for resulting revenues to pass
    to Hon. Treasurer.

  • Provide input on Health and Safety issues at social events to Club Health & Safety Policy and risk assessments.

Rear Commodore House – Peter  Hume Tel: 01425 616766 email: house@hcsc.org.uk

 

Role - the role is supported by a team of members that carries out the range of practical and day to day tasks involved.  

  • Lead team in :-

    • Maintenance of club building fabric and grounds using member volunteers.

    • Negotiating with utilities to provide gas, water and electrical and telephone services to the club.

    • Authorising payment of utility bills.

    • Commissioning approved contractors to carry out maintenance of fire systems, fire extinguishers and electrical and gas appliances in the clubhouse.

  • Manage team budget as allocated by General Committee

  • Setting annual fees for lockers and engine store places and managing allocation to members.

  • Collecting locker and engine store fees and collate and account for resulting revenues to pass to Hon Treasurer.

  • Support Dinghy Park Master in the administration and allocation of dinghy park spaces.

  • Ensure that maintenance equipment such as lawn mowers are properly maintained.

Report to General Committee on clubhouse and grounds maintenance and service issues

Committee Members

Peter Shaw
Committee
Member
Ashton Dray 
Hon. Treasurer
treasurer@hcsc.
org.uk
Kay Fahey
Committee
Member
Anne O'Brien
Committee
Member
Katie Long
Committee
Member

Role

 

Contributing to the effective operation of the General Committee which is responsible for the overall management of the Club.

Hon. Membership Secretary - Meriel McCarthy    emailmembership@hcsc.org.uk

 

Role

  • To maintain an up-to-date list of members, including recording of payment of subscriptions and donations.

  • To administer the membership application process.

  • To report on new members and leavers to the GeneralCommittee.

  • To inform members of any change in subscription rates.

  • To maintain the list of Gift-Aid declarations of members.

Dinghy Park Administrators – Anne O'Brien and Kay Fahey 

email: dinghyparkadmin1@hcsc.org.uk

Role

  • To administer and maintain Dinghy Park Database.

  • To administer and maintain Dinghy Park Map.

  • To issue Dinghy Park renewal letters each year and process 
    resulting information and payments received. 

  • To maintain Dinghy Park waiting list for display in the Clubhouse.

  • To process requests for dinghy park winter storage liaising with Dinghy Park Bosun.

  • To liaise closely with Dinghy Park Bosun on all Dinghy Park matters.

Dinghy Park Bosun – John Pruden 

Email: dinghyparkbosun@hcsc.org.uk

Role

  • To provide an "on the ground presence" for practical Dinghy Park matters.

  • To "police" the Dinghy Park and be visible to members to deal with practical queries.

  • Marking Dingy Park spaces.

  • Moving boats to ensure optimum use and safe management of the Dinghy Park.

  • Liaising with Dinghy Park Administrator to facilitate consistency of Dinghy Park records.

Trustees

Sue Sheppard
Trustee
Paul Moxey
Trustee
Bill Foster
Trustee

Role of the Trustees

 

Candidates for appointment as Trustees will normally have previous experience of serving as a member of the General Committee and/or Flag Officer of the Club. Appointment as a Trustee is a long term appointment, so the Trustees bring an important element of continuity to the management of the Club. In terms of their function on the General Committee, the Trustees act ex officio as “elder statesmen/women” offering advice and guidance to the Officers.

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